Administrative Records Request (GR 31.1)

Washington General Court Rule 31.1, effective January 1, 2016, governs Public Access to Court Administrative Records.  Yakima County Superior Court is committed to providing an open responsive process for handling public record requests. If you would like to submit such a request, or if you have questions about your rights to access court administrative records, please read the information provided below.

How to Submit a Request



You may submit a completed Administrative Records Request Form to the court in any one of the following ways:
 
 Administrative Record Request Form (Spanish)
 
 Administrative Record Request Form (English)

Mail:  Yakima County Superior Court
         Attn: Jessica Albert, 
         Administrative Records Officer
        128 N. 2nd Street, Room 314,
         Yakima, WA 98901

Email:  GR31.1Requests@co.yakima.wa.us

Fax: (509) 574-2701

In Person:  Yakima County Courthouse
                    Superior Court Administration
                     Room 314 on the 3rd floor.

Please note that your request MUST be in writing and must include your name and contact information as well as a description of the records you are requesting. You will receive a response from the court within five (5) business days from our receipt of your request.  The response will include:
 
  • The estimated time needed to produce the records or a first installment of the records;
  • Requests for clarification, if needed and
  • An estimate of research, preparation and dissemination costs for requests requiring more than 1 hour of staff time to obtain and prepare.

Any requests sent via email MUST be sent to the designated email address GR31.1Requests@co.yakima.wa.us to receive consideration.

Fees



There will be a photocopying or scanning charge of fifty-cents per page.  In addition, after the first hour, thirty dollars per hour will be charged for staff time to process your request.  All fees are due prior to the release of the records and can be paid at the District Court office on the 2nd floor of the courthouse.

Please submit your Cashier's Check or Money Order payment to: 
Yakima County Superior Court
Attn: Jessica Albert
128 N. 2nd St. Rm. 314
Yakima, WA 98901
  
For Online Debit/Credit Card Payments: 
 
  • Be prepared with your GR 31.1 case number
  • Select the drop down menu and choose Records Request
  • Enter your case number (supplied to you by the Admin. Records Officer)
  • Enter Debit/Credit Card information
  
  Click Here to pay
 
There is a 2.35% fee ($2.00 minimum) for using your Debit/Credit card.
   

Appeals Process



If you wish to appeal the Public Records Office's decision(s) on your request, you must file an appeal as outlined in GR 31.1.

Internal Review



You may appeal the decision of the Public Records Officer within ninety (90) calendar days. To initiate a review, please submit a completed Request for Review form using one of the following methods:

Mail:  Yakima County Superior Court
          Attn: Jessica Albert, 
          Administrative Records Officer
         128 N. 2nd Street, Room 314,
         Yakima, WA 98901

Email: GR31.1Requests@co.yakima.wa.us

Fax: (509) 574-2701

In Person: Yakima County Courthouse
                   Superior Court Administration
                    Room 314 on the 3rd floor.

The record will be reviewed by the Presiding Judge or designee of the Yakima County Courts. In most cases, you will receive a response within five (5) business days from the date the request for review was received or the earliest practical date that the Presiding Judge or designee can review your appeal.

External Review



If you are not satisfied with the decision of the internal review, you may choose one of the following options for an external review:

  • File a civil action in Superior Court to challenge the decision.
  • Requests an informal review by a visiting judge, delegated by the Presiding Judge.

The request must be submitted within thirty (30) days of the response from the first review.

Resources for Obtaining or Answering Questions about Court Records



Please note that this page addresses access to court administrative records. For information on how to access court case records, please visit either the Superior Court Clerk's website or the District Court Clerk's website.

For an overview of the law governing access to court administrative records, read this guideline for Obtaining Administrative Public Records

If you have questions, concerns, complaints, or requests for additional information regarding administrative records requests for the Yakima County Courts, please contact the court's Administrative Records Officer, Jessica Albert.