YAKIMA COUNTY, WASHINGTON

CLASS SPECIFICATION

CLASS TITLE: Administrative Supervisor

BAND:

C

C

GRADE:

4

5

SUBGRADE:

4

1

CLASS CODE:

9344

DEPARTMENT:

Varies

ACCOUNTABLE TO:

Varies

 

OVERTIME STATUS:

Exempt

JOB SUMMARY:

Incumbents are responsible for overseeing and supervising the day-to-day operations of multiple divisions or major function within a County department including performing the most complex or technical duties, responding to the most difficult issues and assigning and coordinating professional and paraprofessional staff and activities.

DISTINGUISHING CHARACTERISTICS:

The Administrative Supervisor classification is a stand alone class distinguished by broad programmatic responsibility and/or by supervision of professional, paraprofessional and/or supervisory staff.

DUTY

NO.

ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

BAND/

GRADE

1.

Supervises professional and/or paraprofessional staff; prioritizes, assigns and monitors work; evaluates performance; recommends and implements decisions regarding employee selection and discipline; ensures resources are available for operations; and provides staff training and cross-training.

C5/B3

2.

Supervises day to day operations; performs related activities such as tracking expenditures and budget balances, completing visits to home bound clients; developing case load distribution plans; maintaining and approving payroll and attendance records; maintaining and purging/destroying files, creating forms and documents; recruiting and training volunteers and coordinating training with other departments and/or organizations.

B2

3.

Prepares complex reports and documents such as contracts, professional service agreements, project reports, budget reports and/or statistical reports. Gathers, compiles and analyzes complex data such as client growth patterns and service delivery methods. Recommends action based on findings.

C4

4.

Develops, interprets, implements and ensures compliance with departmental and County and state policies, procedures and service delivery regulations. Conducts audits and assessments to ensure compliance with federal, state and local laws, rules and regulations.

C4

5.

Represents the department at meetings ensuring needs and concerns of the department are heard. Builds effective relationships with community partners including coordinating programs; representing the County or agency on various task forces, committees and boards; and giving public presentations.

C4

6.

Participates in long range planning activities and assists in development of the departmental budget; requests allocation of discretionary funds for operational needs; and authorizes payment based upon approved plans.

C4

 

7.

Promotes advocacy efforts of the program; evaluates progress against goals; and coordinates program publicity, services and budgets. Locates community, state and national recourses, funding sources and opportunities; participates in grant development and contract negotiations; Performs case management or other program services as needed.

C4

8.

Performs other duties as required.

 

Knowledge of: (position requirements at entry):

Knowledge of:

  • Supervisory theories, practices and principles;
  • Budgeting theories and principles;
  • Terminology, laws, rules, and regulations governing area of assignment;
  • Office management and organizational management theories, practices and principles; and
  • Customer service techniques and team building concepts.
   

Skills (position requirements at entry):

Skill in:

  • Using a personal computer and related software applications, and operating basic office equipment;
  • Assigning, monitoring and evaluating the work of others;
  • Coordinating work unit activities and handling multiple tasks;
  • Developing, implementing and enforcing office/departmental policies and procedures;
  • Resolving complex problems and applying customer service techniques;
  • Tracking expenditures, performing mathematical calculations, and preparing technical reports;
  • Giving presentations, public speaking, and facilitating meetings;
  • Complying with laws, codes, ordinances, and regulations;
  • Writing reports using proper grammar, spelling and punctuation;
  • Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public; and
  • Communications, oral and written, sufficient to exchange or convey information and to receive work direction.

Training and Experience (position requirements at entry):

Bachelor’s Degree in a related field plus four years of progressively responsible program related experience including two years’ program coordinating, supervisory or managerial experience; or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

Licensing Requirements (position requirements at entry):

Some positions may require specific certifications, depending on nature of assignment.

Physical Requirements:

Positions in this class typically require: reaching, standing, mobility, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Depending upon assignment, incumbents may be subject to travel, exposure to hazardous materials or conditions, and/or exposure to potentially violent or hostile individuals.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Classification History:

Approved 1/1/98 Revised 1/1/99