YAKIMA COUNTY, WASHINGTON

CLASS SPECIFICATION

CLASS TITLE: Program Coordinator

BAND:

C

GRADE:

4

SUBGRADE:

1

CLASS CODE:

1341

DEPARTMENT:

Varies

ACCOUNTABLE TO:

Varies

 

OVERTIME STATUS:

varies

JOB SUMMARY:†

Incumbents are responsible for planning, developing, implementing and coordinating service delivery† within a County program including performing professional or technical duties, responding to the most difficult issues and monitoring service delivery.

DISTINGUISHING CHARACTERISTICS:

The Program Coordinator is the first level of a two level classification series.† The Program Coordinator is distinguished by professional level planning, implementing, monitoring and coordinating of service delivery within a County program.††† The Program Coordinator is distinguished from the Senior Program Coordinator class by responsibility for programs of less diversity and/or by the lead or supervisory responsibility over professional employees held by the Senior level.†

DUTY

NO.

ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

BAND/

GRADE

1.

Recruits, selects, trains, schedules and monitors staff and volunteers.

C4

2.

Resolves availability and quality of service problems; and analyzes or assesses service needs.

C4

3.

Develops and maintains working relationships with community, regional, State and national contacts; visits key officials and prepares correspondence.† Speaks to community organizations to raise interest and awareness of† the particular program.† Provides staff support to various advisory boards and committees.

C4

4.

Performs professional level program work such as: interviewing and counseling clients, students, and family members; assessing treatment needs and organizing treatment appointments; developing and administering student work plans; coordinating School to Work activities; participating in court hearings; reviewing case materials; and designing fire and life safety inspection and education programs.

B2

5.

Prepares, negotiates and tracks contracts and budgets; authorizes expenditures; and prepares billing reports.

B2

6.

Coordinates efforts between agencies, staff, providers, clients and/or volunteers; reviews legislation and provides communication of new laws, updated information, new resources and new programs available.

C4

7.

Evaluates program performance including: establishing program goals, priorities and delivery strategies; compiling information , analyzing the effects of legislation on the program;† conducting on site evaluations or inspections; and interviewing program contractors.† Prepares related reports to ensure compliance with laws and guidelines.

C4

8.

Researches funding sources; writes proposals, determines needs and administers grants and/or funds raised.

C-4

9.

Performs other duties as required.

 

Knowledge of: (position requirements at entry):

Knowledge of:

         Supervisory theories, practices and principles;

         Contracting principles and techniques;

         Terminology, laws, rules, and regulations governing area of assignment;

         Technical program development methods and techniques;

         Operational methods, principles, issues and service standards of† the area of assignment; and

         Customer service techniques and team building concepts.

 

Skills (position requirements at entry):

Skill in:

         Using a personal computer and related software applications, and operating basic office equipment;

         Assigning, monitoring and evaluating the work of others;

         Coordinating work unit activities and handling multiple tasks;†

         Developing and† implementing long and short range programs;

         Interviewing and counseling clients and applying customer service techniques;

         Preparing and monitoring grants;

         Giving presentations, public speaking, and facilitating meetings;

         Complying with laws, codes, ordinances, and regulations;

         Researching, gathering and analyzing statistics and other information and writing reports; and

         Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public; and

         Communications, oral and written, sufficient to exchange or convey information and to receive work direction.

 

Training and Experience (position requirements at entry):

Bachelorís Degree in a related field plus two years of progressively responsible program experience;† or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

Some positions may require an additional year of experience to meet statutory requirements.

 

Licensing Requirements (position requirements at entry):

Some positions may require specific certifications, depending on nature of assignment.

 

Physical Requirements:†

Positions in this class typically require: fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Depending upon assignment, incumbents may be subject to travel, exposure to hazardous materials or conditions, and/or exposure to potentially violent or hostile individuals.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.† Sedentary work involves sitting most of the time.† Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 

Classification History:

Draft prepared by Fox Lawson & Associates LLC

Date: 5/98† Adopted 1/1/99; Revised 61/03