Public Records Request from Yakima County Human Resources

 

The following lists what information is available in Human Resources:

Civil Service Information
Collective Bargaining Agreements
County Personnel Policies
County Position and Job Classification Information
Employment Records
Recruitment Information
Wage and Benefit Information
Workers Compensation Information

Making a request:
A person wishing to inspect or copy public records maintained in Human Resources must make such a request in writing to the HR Public Records Lead:

Judy Kendall
Human Resources Manager
HR-PDA-Request@co.yakima.wa.us
Phone (509) 574-2210
Toll Free (800) 572-7354
Fax (509) 574-2211 
Yakima County Human Resources
128 N. 2nd Street, Room B27
Yakima, WA  98901

Office Hours:
Monday – Friday; 9:00 a.m. – 4:00 p.m.
 
Requests can also be made to the County Public Records Officer:
Stormy Miller
Public Records Officer  
Stormy.miller@co.yakima.wa.us 
Phone (509) 574-1203
Toll Free (800) 572-7354
Fax (509) 574-1201
Yakima County Corporate Counsel
128 N. 2nd Street, Courthouse
Yakima, WA  98901

Office Hours:
Monday – Friday; 9:00 a.m. – 4:00 p.m.

For your convenience you may click here to obtain the County’s Public Records Request Form. 

All requests for public records must be documented by the requester on the request form or by letter, email or fax and must contain the following information:

  • The name, address and telephone number of the requester;
  • The date of the request;
  • A detailed description of the public records being requested, including the time period for the records;
  • A  document heading or title such as “Public Records Request”, so that it is clear that you are requesting public records pursuant to the Public Records Act.  This will ensure that the request is handled properly.  (Do not combine a request for public records with communication for other purposes);
  • A statement as to whether the requestor wants copies or wants to inspect the requested record;
  • The address to which copies should be mailed if copies are requested; and
  • The signature of the requestor.

The requester may (but is not required to) explain the purpose for which a record is requested.  However, the department may ask the requestor to disclose information sufficient to allow the Public Records Officer or Lead to determine if a statute or other exemption prohibits disclosure.

The Public Records Officer or Lead will respond within five (5) business days of physical receipt of the request.  The response will be in writing and will:

  • Provide the requested record;
  • Acknowledge that the office has received the request and provide a reasonable estimate of time the office will require to respond to the request;
  •  Deny the public records request; or
  • Clarify the intent of the request with the requestor;

Copy Fees:

  • No fee for inspection of public records.
  • Copy charge for letter or legal size copies shall be $0.15 (fifteen cents) per page.
  • Scanned copies will be provided at a cost of $0.10 (ten cents) per page.
  • Requestors will also be responsible for the postage costs of mailing as well as the costs of any envelopes or containers used to mail the requested documents.
  • Oversized, unique, color or large requests for documents may have additional charges.
  • Costs of other media will be charged to the requestor.
  • A deposit of 10% of the estimated copy charges will be required in advance for requests involving a large amount of copies.
  • Full payment for copies and mailing costs will be required before records are mailed or picked up.

The County is not obligated to format or create documents that are not in existence.  Reports may be run on information databases if the report is one that is commonly run as part of County business or if it would not be burdensome on the County.  However, the County is not required to reformat or write code in order to create a program to retrieve and complete specific information or create documents that do not exist under the Public Records Act.

Many public records are available on the County’s website.  The Public Records Officer or Lead may direct a requestor to the County’s website to fulfill a records request.

Please contact Human Resources at (509) 574-2210 if you need accommodation in completing a Public Records request.